Skip to content

Regulated and compliance documents

Chain of custody, certificates of analysis, labels and package inserts — documents whose fields exist because a regulator requires them.

A regulated document is easier to extract than an invoice and harder to extract well. Easier, because the field set is not yours to guess: an authority published it, the sections are numbered, the vocabulary is closed, and a supplier who omits a field has a compliance problem rather than a formatting preference. Harder, because that same authority usually specifies how the values are to be presented, and the presentation rules are lossy. A nutrition panel rounds. A calibration laboratory is told not to print the due date. A federal budget form computes indirect cost on a base that excludes half of what is on the page. Extract the numbers faithfully and your own arithmetic check will fail, correctly.

These pages are the document-specific layer. The general machinery — reading order, schema design, per-field confidence, review queues, redaction — has its own pages and is linked rather than restated. What is here is the part that only applies to this document: which body publishes the field list, which field is the join key to something physical, which value is derived and therefore checkable, and the failure that shows up on the second page of a real scan rather than in the specimen the vendor puts in their documentation.

Extracting Structured Fields From a Chain of Custody Form

A custody form is an ordered transfer log, so the extraction is a sequence and the validation is edge continuity between consecutive rows.

9 min read

Extracting Batch and Lot Numbers From a Manufacturing Traveler

Travelers carry a lot lineage rather than a lot number, and an extraction that returns only the final identifier destroys the genealogy a recall has to walk.

9 min read

Extracting Test Results From a Certificate of Analysis Table

The specification column of a CoA is a predicate, not a number, so the table only becomes structured data once each row's spec is parsed into a comparable form.

9 min read

Extracting Calibration Dates From an Equipment Calibration Certificate

A calibration certificate carries at least three different dates, and the one most people want is the one the accreditation rules discourage the laboratory from printing.

9 min read

Extracting Structured Data From a Material Test Report (Mill Certificate)

A mill certificate is two tables of different shapes joined by a heat number, and one of its values is derived, which makes the extraction checkable.

9 min read

Extracting Structured Answers From a Regulatory Compliance Questionnaire

The unit of extraction is a question and its answer bound together, and the binding breaks in a specific, predictable place: the page boundary.

8 min read

Extracting Ingredient Lists From a Food Product Label

An ingredient statement is an ordered, nested structure serialised into one comma-separated string, and both the order and the nesting carry regulatory meaning.

9 min read

Extracting Nutrition Facts Panel Values Into a Structured Record

Build an extractor for the US Nutrition Facts panel that keeps both columns of a dual-column label and validates values against the declaration rules rather than against naive arithmetic.

11 min read

Extracting Structured Fields From a Pharmaceutical Package Insert

US prescribing information has a mandated section order, so anchoring on section numbers beats anchoring on headings — and stops Highlights being mistaken for the real section.

10 min read

Extracting Adverse Event Details From a Pharmacovigilance Report

The reporter, the event and the outcome are three separate fields with different evidentiary weight, and causality assessment is a fourth that must never be merged into the event description.

10 min read

Extracting Structured Data From a Consent Form

Reading what a consent form says and confirming that it was executed are two different extractions, and only the second determines whether the document is worth anything.

9 min read

Extracting Structured Fields From an Intake Form With Mixed Handwriting and Print

On a form where labels are typeset and answers are handwritten, any confidence number averaged over the page is dominated by the half that was never in doubt.

9 min read

Extracting Structured Fields From a Voter Registration Form

The eligibility attestations are checkboxes whose absence is disqualifying, and the set of required fields is a function of the state the applicant selected.

9 min read

Extracting Terms From a Franchise Disclosure Document

The FDD's 23 items are mandated by number, not by wording, and the state addenda at the back silently amend the items in the body.

10 min read

Extracting Structured Data From a Grant Application Form

A federal budget form foots in two directions, which makes the extraction self-checking — provided the indirect cost line is checked against the right base.

10 min read

Extracting Milestones and Budget From a Grant Award Letter

An award notice states a period and a reporting frequency but rarely states the deadlines, so the calendar has to be derived from the dates it does state.

10 min read

Other topics